Form a team of three or four. Make sure you have a good combination of personalities and skills between you.

Draw up a set of rules for meetings so that they run smoothly.

Create an agenda for your first formal meeting. This meeting will include producing a team plan.

Set up a shared area/folder so that you can all access shared files. This includes the team plan and, as you progress, materials for the team proposal.

Good communication between team members is essential. Decide how you will go about this. You will need email but can you also use collaborative software?